Travel Expense Report with three-month deadline check

The option to enter a detailed itinerary is offered in the travel expense report. Travelers can add all destinations visited. Based on this, the company can create a report to check compliance with the three-month deadline. This reporting lists all travelers together with the relevant expense reports that are relevant for checking the three-month deadline.

Retrieval of the three-month report:

The reporting can be retrieved under Travel Management - Three-month export. Please only use the report by “Approval period” for the final check. The report on “Settlement period” only provides indicators as to which settlements are still in circulation for the approved settlements.

Calculation basis of the report:

The report provides all statements with at least 3 travel days at the same travel destination per week over a period of 3 months. There may be a break for “vacation/illness” of 4 weeks.

The calculation is based on the value of 90 days. If a trip begins on January 15, the system checks the following 90 days.

For the purposes of recalculation and transparency, not only the settlement for which there is a three-month period is listed in the report, but also the settlements that justify the settlement. Taxation of the meal allowances is then only required for trips from the 4th month onwards.

Checking the three-month period:

The place of travel is decisive for the three-month period check. The travel history with the corresponding geodata is therefore used to check the location and frequency of the travel activity.

If I visit a customer in Musterstraße 1 three times a week, the per diem meal allowance must either be reduced from the 4th month or the per diem meal allowance must be taxed. A break of four weeks can be included within the first three months.

Important: For a reliable check, the traveler must enter the travel itinerary and the per diems correctly.

Dynamic report:

Please note that the report for a payroll period can provide additional check results for a later call-off period. This is due to the fact that the employee can complete their payroll runs at later periods, which can be the basis for a new check process that did not yet exist at the time of the first call.