This article explains how telephone bookings made by the travel agency can be correctly imported into Atlatos Profi Traveller and matched with AirPlus ATX transactions, so that only one single expense report template is created.
Initial situation (before)
Travel agencies were able to import telephone bookings into Atlatos Profi Traveller.
ATX transactions were delivered separately via AirPlus.
In travel expense accounting, no matching took place, because telephone bookings — unlike Atlatos online bookings — had no direct assignment to the ATX record.
Result: Multiple templates were created in the travel expense report.
New solution (today)
By using the additional field “Billing Unit”, a matching between the telephone booking and the ATX record can now be performed.
The prerequisite is that the travel agency agent follows a defined logic when creating the telephone booking and transfers this structured information into the billing unit field.
Matching logic (mandatory)
The billing unit must contain the following format:
First name initial + Last name initial + Date + Time
Structure
<FN-initial><LN-initial><DDMMYYYY><HHMM>
Example
Name: Max Mustermann
Booking time: 15.03.2026 at 14:35
Result:
MM150320261435
Result
The system recognizes the match between the ATX billing record and the telephone booking.
A successful matching is performed.
Only one template is created in the travel expense report.
Important for travel agencies
The logic must always be followed exactly.
Any deviations in the format will prevent matching.
The information must be transferred exclusively via the additional field “Billing Unit”.
Summary
✓ Consistent matching of ATX and telephone bookings
✓ Avoidance of duplicate expense report templates
✓ Cleaner, automated travel expense accounting process
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