The report enables a detailed recording and evaluation of hospitality and gifted persons, taking into account the respective amounts. It is possible to make a specific selection according to the accounting or approval period and according to the different RKA statuses.
For example, if five people are entertained with a total gross value of 250 euros, five separate entries are created. Each data record contains a gross price of 50 euros in order to display the individual items transparently.
The reports can be called up under “Travel Management - RKA Reports” with the appropriate authorizations:
Transmitted data fields:
The export file contains the following values:
1. statement number: unique identifier of the statement.
2. voucher number: Identification of the associated vouchers.
3. first name / surname: Names of the persons receiving the gift or hospitality.
4. user name: The system user who created or managed the statement (if available).
5. company / branch: Assignment to the respective company unit or branch.
6. gross value: total costs including taxes.
7. tax key: Classification of the tax share.
8. net value: expenses without taxes included.
Example report for gifts:
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