Duplicate Check for Travel Expense Reports

Purpose of the Feature

The duplicate check is designed to prevent multiple submissions of travel expense reports for the same travel period by the same person.
This increases data consistency and helps avoid incorrect or duplicate reimbursements.

How the Feature Works

Notification to the Employee

• When a new report is forwarded to the approver, the system automatically checks whether a report already exists for the selected period.

• If so, a notification appears:

Notice in the Approval Dashboard

• The approver is also actively informed when a possible duplicate exists:

  • A red icon appears next to the respective report in their approval dashboard.

  • In addition, a mouseover tooltip provides information about the existing additional report for the same period.