SEPA XML file according to ISO 20022 (pain.001.001.09)

Introduction of SEPA XML Export (pain.001.001.09) at Atlatos

As part of the ongoing enhancement of the RKA export functionality, Atlatos now provides the option to generate SEPA-compliant XML files according to the ISO 20022 standard (pain.001.001.09). These files are intended for automated payment processing via banks.

Delivery Methods

You can retrieve the generated XML files through one of two methods:

• Manual Download

• Automated Transfer via SFTP (e.g., daily)

Activation and Configuration

1. How to Enable

• Navigate to Admin → Company Settings → RKA Transmission via Atlatos Support

• Activate the option:

  ISO 20022 Payments Initiation Export (pain.001.001.09)

2. Prerequisites

• The main company and – if configured – each branch must have a valid IBAN and BIC.

• Employees included in the export must also have a valid IBAN.

• Only reimbursements with a positive refund amount are included in the export.

Export Details

• File Name Format:

  RkaExport_pain_001_001_09_[companyID]_[branchID]_[dateString].xml

• Structure:

  • One XML file per export

  • Each file contains multiple reimbursements

  • The <MsgID> XML element stores the Atlatos reimbursement number

  • All contents adhere to the XML schema ISO 20022 – pain.001.001.09

• Field Length Limits:

  • Company name, branch name, employee names, travel purposes: max. 140 characters

  • Longer entries are automatically truncated

• Data Source:

  • Based on approved reimbursements marked for payment in the Atlatos system

Technical Background

• The field mapping and XML structure are defined in the internal specification:
  pain_001_001_09_field-documentation.xml

• SFTP transmission ensures secure data handling:

  • Encrypted connection

  • Destination folder configurable per customer

  • Customizable transfer intervals (e.g., daily, weekly)

Important Notes

• IBAN and BIC are validated before export.

• If bank data is missing or invalid, the export will not proceed.

• A setting to enforce mandatory bank data during the reimbursement process will be available shortly.

• This feature is available only to customers with active export authorization.