If you use Airplus and Atlatos for payment with Airplus, the billing data in Atlatos can be imported via the ATX-Plus interface.
In case a traveller books a rental car via Airplus, the booked price can be 100€. On the spot, the traveller forgets to refuel and as a result e.g 132€ will be charged via Airplus. Unfortunately, the difference of 32€ is neither known to the Atlatos Expense Engine nor to the traveller. The settlement would be incorrect in terms of the company’s prepayment. Therefore, the Atlatos Expense Engine offers for Aiplus the import of settlement data based on the ATX-Plus data.
All Atlatos Aiplus bookings are provided with a unique value, named settlement unit, which is unique to the the user ID in combination with the timestamp.
This settlement unit will be returned by Airpus with the settlement unit. Atlatos corrects the settlement amount according to the ATX file. While importing this data, please pay attention to the following:
- If there is no settlement unit, Atlatos assumes a telephone booking has been made that wasn’t done via the Atlatos Profi Traveller. Based on the personnel number Atlatos Expense Engine assigns this transaction to a profile.
- The Atlatos Expense engine notices whether the amount has already been corrected via Airplus ATX, as several transactions are shipped with multiple positions. Thus,the Bahn bills on several settlement records - a record for the ticket, one for the seat reservation and a record for the credit card fee.
- Cancellations and credits will be imported as well and require a travel expense report.
By activation of the matching of Airplus data, the traveler and the approver can no longer delete a template that includes Aiplus transaction. Every Airplus transaction must pass through the approval process - this is a revision-proof solution.
Only the accounting staff holding the postprocessing right for travel expense reports can delete transactions. This is especially necessary in case rental cars are booked via Atlatos but then have to be canceled directly. Airplus will never revert a transaction in case of canceled car rental bookings as there will be no settlement. However, the transaction cannot be cleared in Atlatos Expense Engine because an Airplus transaction is expected. In this case, the accounting department can delete the transaction.
All matched transactions are set to “Airplus matched”.The employees of the accounting department with the postprocessing right for travel expense reports can also manually set the settlements to matched.
Settlements with Airplus Matching can only be approved by the last approver if Airplus matching has taken place transactions.